As a stallholder, we’re delighted to have you as part of this vibrant community celebration of bees, beekeeping, honey, and local produce. This handbook contains important information to help ensure a safe, enjoyable, and successful day for everyone.
Please read this handbook carefully and keep a copy handy on the day of the festival.
1. Festival Overview
Event: Honey Bee Festival
Location: The Esplanade, New Norfolk
Date: Sunday 19 April 2026
Time: 10:00AM – 2:00PM
Bump-in: 8:00AM-9:30AM
Bump-out: 2:30PM – 3:45PM
The Honey Bee Festival is a family-friendly community event celebrating:
- Bees and pollinators
- Local honey and produce
- Sustainable practices
- Community education and fun
Our goal is to create a welcoming, safe, and enjoyable environment for visitors and stallholders alike.
2. Key Contacts
Stallholder coordinator: Mark Howell – 0419 356 856
Emergency: Dial 000
3. Stallholder Responsibilities
All stallholders are responsible for:
- Operating their stall safely and professionally.
- Complying with all relevant regulations.
- Maintaining a clean and tidy stall area.
- Managing their own equipment and stock.
- Ensuring public safety at all times.
- Following directions from festival staff and volunteers.
Stallholders must remain at their stall for the duration of the event unless prior arrangements have been made.
4. Stall Setup (Bump-in)
Bump-in Time: Sunday 19 April, 8AM – 9:30AM
Please note:
- Arrive and setup during your allocated bump-in times.
- Follow directions from event staff.
- Vehicles must be moved from the event area once unloaded.
- Setup must be completed by 9:30AM.
- Late arrivals may not be permitted to set up.
- There can be no vehicle movement outside of the bump-in times.
- Event personnel will issue you with a site number upon arrival.
5. Stall Pack-Down (Bump-out)
Bump-out Time: Sunday 19 April, 2:15PM – 3:45PM
Important:
- Do not pack down until the bump-out time.
- Vehicles may only enter once authorised.
- Leave your site clean and free of rubbish, as you found it.
- Take all equipment and waste with you.
- There can be no vehicle movement outside of the bump-out times.
6. Stall Requirements
Each stallholder must provide:
- Their own marquee, gazebo or other shelter.
- Tables and chairs.
- Power leads and equipment (if required).
- Weights and pegs to secure marquee, gazebo or other shelter.
7. Marquee, gazebo or other shelter safety
All marquees must be secured with weights and pegs. Minimum requirement:
20 kgs per leg
Unweighted marquees may be asked to close immediately for safety reasons.
8. Power and Electrical Safety
If using power:
- All electrical equipment must be safe and in good condition.
- Leads must be suitable for outdoor use.
- Leads must not create trip hazards. Please cover leads.
- Leads to the power supply boxes will need to be at least 10 metres in length. Bring spares, just in case.
- All electrical equipment must be tagged by an certified professional.
- DVBA personnel reserve the right to inspect the tags on any electrical equipment.
9. Food Stall Requirements
Food vendors must comply with all food safety regulations. You must:
- Hold a current Food Certificate of Registration.
- Follow safe food handling practices.
- Maintain proper food storage temperatures.
- Display the Food Certificate of Registration at your stall.
10. Liquor Licensing
If selling liquor or offering liquor tastings, you must:
- Hold a current Tasmanian Liquor License Permit.
- Follow responsible service of alcohol protocols.
- Display the Tasmanian Liquor License Permit at your stall.
11. Waste and Cleanliness
All stallholders are responsible for their own waste. You must:
- Keep your stall area clean.
- Remove all rubbish at the end of the event.
- Use bins appropriately.
- Avoid dumping liquids on the ground.
Please leave your site as you found it.
12. Weather Preparedness
The festival will proceed in most weather conditions. Please be prepared for:
- Wind
- Rain
- Heat
Ensure your stall is properly secured, weatherproof and safe for festival patrons.
13. Insurance Requirements
All stallholders must hold Public Liability Insurance with a minimum coverage of $10 million. Proof of insurance may be requested, so please bring a copy of the Certificate of Currency for your policy.
14. Safety and Emergencies
In the event of an emergency:
- Follow instructions from event personnel
- Remain calm
- Assist festival patrons, if safe to do so
- Contact emergency services if required
Please report injuries, hazards, incidents and lost children to event personnel.
15. Vehicles and Parking
- Vehicle movement is permitted during the bump-in and bump-out times only.
- No vehicle movement during the event times.
- Follow directions from event personnel.
- Park your vehicle in the designated areas only.
16. Prohibited Items
The following are not permitted:
- Dangerous equipment
- Illegal items
- Generators
- Offensive or unsafe materials
- Sound systems
17. Stallholder Conduct
We expect all stallholders to:
- Treat customers respectfully
- Behave professionally
- Support a positive community atmosphere
- Follow instructions from organisers
18. Bee-Friendly Practices
We encourage stallholders to:
- Reduce single-use plastics
- Use recyclable or compostable packaging
- Promote sustainability
- Support pollinator-friendly messaging
19. Thank you
Thank you for being part of the Honey Bee Festival. Your participation helps create a fun, educational, and vibrant community event celebrating bees and local producers. We look forward to a fantastic day!